Job Description

Our client is seeking an Administrative Specialist for a temporary opportunity. Under direction, provides support to the assigned administrator in all administrative matters and manages assigned special projects.

DUTIES:

• Any one position may not include all the listed duties, nor do all the listed examples include all tasks which may be found in the positions within this class. Job descriptions are written as a representative list of the ADA essential duties performed by the entire job classification.
• Monitors and coordinates supervisors’ calendar and appointments;
• Monitors all printed and electronic communications, drafting responses and/or determining and executing appropriate follow-up actions;
• Drafts correspondence, publications, agreements, contracts, and reports;
• Assists in planning and coordinating details of meetings, conferences, facilitations, or public hearings; Develops, prepares, and distributes notices, agendas and supplementary materials; schedules facilities and equipment; prepares minutes and follow up actions;
• Initiates and receives information for a variety of documents, including letters, memos, messages, news releases, flyers, programs, certificates, invitations, minutes of meetings, reports, agendas and various forms and charts;
• Monitors budgets and expenditures; Prepares online requisitions, monitors receipt of materials and invoices;
• Manage one or more special projects as assigned by supervising administrator;
• Plans, coordinates, and manages timelines related to assigned projects;
• Researches and utilizes a variety of source materials (CA Education, Government, and Election Code, legislation, state/county/district statistical information) for the preparation of reports, correspondence, and presentations;
• Assist in the development of project procedures, benchmarks, duties, schedules, deadlines, record-keeping, and deliverables as required, related to the overall administration of projects.
• Assists in responding to inquiries from districts, the public, community members, and community organizations.
• Keeps supervisor apprised of potential problems, issues, and concerns; analyzing and communicating the source of the problem.
• Perform related duties as assigned requiring essentially the same effort, skill, and responsibilities when work requirements are changed or modified.

MINIMUM QUALIFICATIONS:

• 4+ years of successful work experience of increasing responsibility and completion of a two-year college program resulting in an Associate’s degree or equivalent with an emphasis in public administration or a closely related field.
• Additional equivalent experience may bd substituted for college education year for year.
• Organizational policies, standards, guidelines, priorities, and direction to ensure projects are aligned with organizational objectives;
• Operate computer, peripherals, and software used in administrative environments with proficiency;
• Prepare, document, and maintain accurate records and files;
• Plan, organize, prioritize, and track department work to meet deadlines and accomplish tasks within established timelines;
• Establish and maintain cooperative working relationships with those contacted during performance of job duties;
• Respond promptly to requests of internal and external clients; provide needed information, assistance, training, materials, and resources;

Job Tags

Similar Jobs