Job Description

Wedding Catering Coordinator

Willow Street, PA

Do you thrive on managing details, coordinating people, and being fully responsible for ensuring wedding days run smoothly—from the first call to the final cleanup?

Why you'll love working with us:

• Own the Event Details: Learn the role thoroughly, then run it with a high level of independence and ownership—almost like being your own boss.
• Variety in the Work: Support a wide range of events, locations, and setups, so no two days feel the same.
• Family-run, Tight-knit Team: Work in a close, supportive environment where people genuinely enjoy working together.
• Proven Stability: Join a company with long-tenured employees—many with 20+ and even 30+ years—who've chosen to stay for a reason.
• Respect for Time & Faith-based Values: Work for a faith-based business that prioritizes people, teamwork, and family time, including a no-catering policy on Sundays.

Hess's Barbecue Catering, Inc. is a family-owned catering business with over 40 years of experience serving events throughout Lancaster County and beyond. Built on quality food, dependable service, and strong relationships, we are now in our fourth generation and known for both award-winning barbecue and a people-first culture. We operate as a faith-based business with a tight-knit team that values trust, longevity, and doing good work together.

What you'll do as a Wedding Catering Coordinator:

• Serve as the primary point of contact for wedding clients from initial inquiry through post-event follow-up.
• Lead client consultations and tastings, clarify the couple's vision, and secure bookings.
• Plan & coordinate event details, including menus, timelines, staffing, rentals, linens, and venue requirements.
• Schedule, train, & supervise catering staff for weddings and related events.
• Prepare & assemble food in the commercial kitchen and on-site, maintaining quality and presentation standards.
• Coordinate transportation of staff, food, and equipment to and from event venues.
• Oversee day-of execution, guest service, cleanup, and overall client satisfaction.
• Travel from the main location to catering venues within a 45-50 minute radius.  

Our Ideal Wedding Catering Coordinator:

• Experienced: 6-12 months of food service experience preferred, with prior leadership exposure a plus; ServSafe certification preferred or willingness to obtain.
• Organized & Accountable: Manages multiple events, timelines, and details while owning outcomes from planning through execution.
• Client-focused Communicator: Builds trust with couples, venues, and staff through clear communication, active listening, and follow-through.
• Calm & Adaptable: Maintains composure and problem-solves effectively during busy event days and unexpected challenges.
• Tech-capable: Comfortable using Google Suite and learning internal tools to manage event details and communication.
• Active: Able to stand for extended periods, climb steps, lift up to 50 pounds, and drive a box truck as needed.

What we offer our Wedding Catering Coordinator:

• $55,000-$75,000 per year, DOE
• Full-time or part-time schedule, typically weekdays from 8:00 a.m. to 5:00 p.m.
• Saturday events, occasional overtime, and rare overnight travel (No Sundays; weekday time off follows Saturday shifts)
• Health & dental insurance
• Paid time off & Paid holidays
• End-of-year bonus
• Cell phone & laptop provided
• Uniform shirt provided
• Employee food discounts
• A company that values people, celebrates wins, and invests in team culture through outings and appreciation

To Apply

If you're interested in this Wedding Catering Coordinator position and have experience in wedding coordination, catering, food service, or hospitality leadership, please submit your application for consideration.

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REQUIREMENTS

• Experienced: 6-12 months of food service experience preferred, with prior leadership exposure a plus; ServSafe certification preferred or willingness to obtain.

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