Virtual Administrative Assistant - PT Flex Schedule Job at Melville Management Corp, New York, NY

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  • Melville Management Corp
  • New York, NY

Job Description

Job Description

Job Description

We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.

Key Responsibilities:

  • Maintain and update contact information within Salesforce for two executives.
  • Add links to LinkedIn profiles and upload contact photos in Salesforce.
  • Tag and categorize contacts into different groups for targeted communications.
  • Track and update attendance for various events, including social, philanthropic, and political gatherings.
  • Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database.
  • Ensure the accuracy and completeness of contact data.
  • Work closely with executive assistants to verify and input new contact details.
  • Provide regular reports on the status and integrity of contact data.
  • Identify and rectify data inconsistencies and errors.
  • Collaborate with IT for Salesforce troubleshooting and updates.

Required Skills and Qualifications:

  • Salesforce certification is highly desirable.
  • College degree required.
  • 1-2 years of experience in data management or administrative support, preferably with Salesforce.
  • Proficiency in Salesforce CRM, MS Office, particularly Excel.
  • Excellent attention to detail, organizational, and time-management skills.
  • Strong communication and interpersonal abilities.
  • Ability to responsibly handle confidential information.
  • Adaptability to work in a dynamic environment.

Preferred Skills:

  • Experience with Salesforce CRM and understanding its features and capabilities.
  • Familiarity with data management principles and database systems.
  • Previous experience in an administrative role supporting executive staff.

Job Tags

Part time, Remote job, Flexible hours,

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