Job Title: Training Specialist I (LMS Admin)
Location: North Chicago, IL 60064 (Onsite)
Duration: 2 months contract
Work Schedule:
• Monday-Friday.
• 8:00 am – 5:00 pm (flexible).
• Potential Overtime might be mandatory at times. Notice will be provided.
Job Description:
Act as central point of contact for employees in coordinating and supporting the completion of EHS training program requirements.
• Scheduling classes and updates , entering courses .
• LMS admin , not content development.
• Work with cross functional Training Coordinators (Operations, R&D, Commercial and HQ) and training systems such as ComplianceWire , survey their training course needs to determine what instructor led and online training courses are needed, how many training sessions need to be scheduled, frequency of training sessions, when participants are expected to come due for training.
• Work with both internal instructors and external training providers to schedule conference rooms, virtual sessions, and publishing the courses in the Learning Registration system .
• Conduct ongoing attendance monitoring of instructor led training programs to determine when specific training sessions need to be adjusted due to lack of or high attendance and complete the training adjustments. In some cases, may need to work with External Training Providers to schedule additional classes.
• Enter training attendance into respective learning management systems and post attendance sheets for others to access records as necessary.
• Track and process charge backs of training attendance costs to the respective department and provide data to Finance monthly.
• For EHS training curriculum used enterprise-wide - With input from the training course SME, update the Computer Based training curriculum slide decks as well as upload it within the EHS Training Platforms and ensure proper linkage to ComplianceWire. Provide slide decks to R&D and Commercial as appropriate. The computer-based training programs support EHS related training enterprise wide.
• Maintain and revise Corporate Records retention schedules for department training records, training modules, and employee files.
• Assist with the development of training materials.
• Generate training reports to maintain and demonstrate compliance.
• Prepare and participate in both internal and external training/compliance audits .
• Compile and present training compliance metrics .
• Learn and support various tasks within Document Management System and Learning Management System.
Skill qualifications:
• 3+ years of experience in LMS system required .
• SharePoint knowledge desired.
• Scheduling classes, and updates in Outlook.
• Experience working in an environment regulated by FDA compliance and required documentation desired.
• LMS coordination .
• Any learning management systems.
• Customer service experience.
• Word documents, Excel, PowerPoint.
• Well organized and attention to detail.
• Ability to prioritize multiple tasks and work under minimal supervision.
• Ability to build strong relationships with peers and cross-functionally with partners outside immediate work group.
Educational qualifications:
• High School diploma or GED equivalent required.
• Associate Degree or Bachelor’s Degree desired.
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