Job Description

Accufile is seeking a skilledRecords & Digital Information Specialistto support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.

This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.

Key Responsibilities

Records Cleanup & Lifecycle Management

• Conduct a full review, cleanup, and organization of physical and digital records.
• Implement lifecycle and retention schedules that meet professional standards.
• Assist with completing a comprehensive transition of legacy files into updated systems.

Digital Systems & Back-End Organization

• Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).
• Improve folder structures, metadata, tagging, permissions, and user accessibility.
• Provide recommendations for long-term sustainability of digital workflows.

Library Archives & Cataloging Support

• Apply archival and cataloging principles to sort, classify, and prepare materials.
• Maintain inventories, controlled vocabularies, and documentation.
• Ensure archival processes align with nonprofit and library standards.

Training, Documentation & Community Building

• Develop clear documentation for new workflows and recordkeeping processes.
• Train staff on proper records management practices and digital tools.
• Foster a culture of information sharing and consistent record hygiene across the organization.

Job Requirements

• MLS or MLIS degree from an ALA-accredited program, or equivalent professional experience in:
  • cataloging
  • archival processing
  • records management
  • SharePoint or digital content systems
  • library technical services within an academic or nonprofit library setting.
• Strong understanding of records lifecycle principles and digital organization.
• Experience working with metadata, taxonomies, retention schedules, and file classification systems.
• Back-end familiarity with SharePoint, content management systems, or digital repository tools.
• Excellent communication, training, and collaboration skills.
• High attention to detail, organization, and ability to manage competing priorities.

Preferred Experience

• Work in library technical services, archives, or information management.
• Experience with large-scale records cleanup or digital migration projects.
• Knowledge of best practices for digital preservation and sustainable workflows.

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