Job Description

Job Description

Job Description

Job Title: Administrative Assistant to the Minority Owner and Founder of United Global Technologies (UGT)

Job Type: Remote (Charlotte, NC area preferred for occasional in-person meetings)

Job Description: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Minority Owner and Founder of United Global Technologies (UGT). This role will be essential in managing the day-to-day administrative responsibilities, allowing the Founder to focus exclusively on driving the company's growth through sales and business development.

Key Responsibilities:

• Act as the primary point of contact for the Founder, managing all aspects of their calendar, including scheduling appointments, meetings, and travel arrangements.
• Handle all incoming and outgoing communication, including emails, phone calls, and correspondence on behalf of the Founder.
• Coordinate and prioritize daily tasks, ensuring the Founder's day runs smoothly and efficiently.
• Prepare meeting agendas, take notes, and follow up on action items to ensure deadlines are met.
• Manage personal and business tasks such as invoicing, reporting, organizing files, and maintaining confidential information.
• Coordinate travel logistics, including booking flights, hotels, and ground transportation.
• Assist with special projects as needed, offering administrative support to ensure timely and successful completion.
• Anticipate the Founder's needs and proactively address issues before they become obstacles.
• Organize and facilitate regular weekly or monthly in-person meetings, if candidate is located near Charlotte, NC.

Qualifications:

• Proven experience as an Executive or Administrative Assistant in a fast-paced environment, ideally working closely with a C-level executive.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently under pressure.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based tools (Google Workspace, Dropbox, etc.).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated, proactive, and able to work independently in a remote setting.
• Ability to travel to Charlotte, NC, for occasional in-person meetings (preferred but not required).

Ideal Candidate: The ideal candidate is more than just capable of meeting the job requirements—they are someone who thrives in a dynamic and evolving environment. This person will work directly with the Founder daily and must possess a high degree of professionalism, flexibility, and an intuitive understanding of the Founder's needs and goals. This role is perfect for someone who wants to make a meaningful impact by supporting a driven and entrepreneurial executive while contributing to the growth of a rapidly scaling company.

If you are someone who can take ownership of administrative tasks, streamline processes, and create the space for the Founder to focus exclusively on business growth, we'd love to hear from you.

Job Tags

Similar Jobs