Job Description

Job Description

Job Description

The Senior Accountant is responsible for managing various accounting functions and processes in accordance with GAAP principles for the month-end close for AOA and affiliates. Under the supervision of the Assistant Controller:

• Prepares and maintains Journal Entries, schedules and Reconciliations for timely month-end and year-end processing.
• In charge of the monthly financial reporting and related variance analysis for AOA and affiliates’ departments.
• In charge of the payables function, and all duties associated with A/P from voucher approval in the accounts payable system through payment (not entering bills.)
• Support the preparation of the quarterly reports to the Finance committee and the Board of Trustees.
• Support the annual audits and IRS 990 work.
• May review staff accountants’ work.
• Assists with reporting of net assets and grants to the organization.

ESSENTIAL FUNCTIONS

• Help develop and maintain new accounting system and AOA / affiliates’ chart of accounts.
• Reviews monthly internal financial statements with management personnel and research variances as needed.
• Prepares and maintains accurate timely Journal Entries and Reconciliations for Month-End Close.
• Maintains automated payables system including bill payments and enters GL accruals when needed.
• Reviews and approves invoice payment requests within accounts payable system as to appropriate coding, accuracy versus supporting documentation and conformity with the approved budget.
• Cash / treasury work including reconciling various bank accounts on a daily and monthly basis.
• Help Assistant Controller in review of staff work for accuracy and completeness.
• Assists in creation, maintenance and review of reports utilized for monthly financial reporting to the departments of the AOA and affiliates.
• Conducts and/or participates in cost analyses, rate studies and develops meaningful financial reports for the SLT.
• Together with Assistant Controller, prepare financial statements and management reports to AOA board-level committees, including expenditures graphs for elected officers for review by CFO.
• Actively participates in the preparation of external audit and tax materials.
• Assist with the annual budgeting process as needed.
• Oversees the quarterly 1099 issuance and distributes annual 1099 forms to vendors and the IRS, as appropriate, for the AOA and all affiliates using a third-party company.
• Potentially enters or directs the entry and maintenance of other accounting records to show receipts and expenditures as assigned.
• Potentially maintain investment schedules to clearly reflect balances and activities for the month and year to date.
• Potentially prepares monthly payroll and benefits JEs and other entries for review by Assistant Controller.
• Other duties as assigned including special projects.

MINIMUM QUALIFICATION OR EQUIVALENTS

Education: Bachelor’s degree required; preferably in Accounting.

Experience: 8+ years of GAAP-based accounting experience. Not-for-profit accounting experience a plus. Dynamics or Sage Intacct a plus.

Licensure or Certification: CPA Certification or CPA Candidate a plus.

Special Skills and Equipment:

• Microsoft Office suite skills
• Must be a self-starter and be able to complete accurate and timely work with minimal supervision
• Must have a critical mind: able to identify and clearly define issues, appropriate ways of solving problems using data gathered and make recommendations
• Must have good technology skills and enjoy learning new technology
• Possess excellent quantitative, written and verbal communication skills
• Possess time management and organizational skills and be efficient
• Be able to maintain confidentiality of sensitive information

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

American Osteopathic Association is unable to sponsor work visas at this time.

This is a hybrid position requiring Tuesdays and Wednesdays in our offices located in Downtown Chicago, IL.

Salary Range: $85,000.00 - $95,000.00 annually

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