Job Description

Job Description

Job Description

Position Overview:

This is a skilled work position consisting of a range of operational, administrative, and accounts receivable duties. This position is responsible for operating the weigh scales, scale computer and software programs, data entry, cashier duties and record keeping for PWY operations. Position is also required to screen and record incoming loads at the scale house as well as to direct vehicles entering and leaving the facility.

This position is also responsible for reviewing, verifying, and sending invoices to materials customers. The accounts receivable clerk works closely with the Materials Manager and the Controller to maintain working relationships with materials customers to insure timely collections of materials invoices.

Essential Job Functions

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Scale House Operator

• Provide prompt and courteous service to all customers
• Inspect loads and direct drivers as required
• Instruct drivers to the appropriate dumping/loading area
• Enter load information and customer/truck/product information into computer scale software program and operate computerized truck scale to determine weight of load
• Operate computer to process proper charges to be assigned for each load; generate printed weight scale transaction tickets for customers
• Accurately perform routine data entry

Accounts Receivable Clerk Duties

• Carry out billing, collection and reporting activities according to specific deadlines
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Research and resolve payment discrepancies
• Review AR aging to ensure compliance
• Process credit card payments
• Investigate and resolve customer queries
• Communicate effectively with customers via phone, email, mail or personally

Administrative Duties

• Answer multi-line office telephones, respond to public's questions regarding products, prices and hours
• Sort and process weight tickets to complete daily scale/receipt reports; maintain logs, spreadsheets, and other reports as assigned.
• Operate 10-key, fax machine, and postage meter as needed
• Maintain neat and accurate records
• Maintain an orderly office
• Perform duties of other jobs when the needs arise
• Have a solid attendance record

Skills and Qualifications

• Two years of experience in an office environment including computer applications, processing cash and credit transactions, filing and reception experience, or an equivalent combination of training and experience that provides the required knowledge, ability, and skills.
• Previous scale house experience highly desired.
• Proven ability to calculate and manage accounting figures and sales records
• Data entry skills
• Hands-on experience in operating spreadsheets and computer software
• Proficiency in English and in MS Office, particularly Word and Excel
• Customer service orientation
• High degree of accuracy and attention to detail

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. In addition, this position also requires the ability to frequently stand, walk, climb stairs, sit, and to lift 15 pounds.

This is a full-time position. Days and hours of work are Monday through Friday, 7:00am to 4:00pm. Overtime work is frequently required, especially during peak construction season which runs from April-October. Work on holidays and weekends is very infrequent.

Porter W. Yett Company is an Equal Opportunity Employer.

Other Duties:

Please note that this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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