Job Description

Job Description

Job Description

Description:

SCOPE OF WORK

The Department of Energy (DOE) Hanford Field Office (HFO) requires general support services for the Assistant Manager for Safety and Environment (AMSE). The AMSE requires one (1) full-time equivalent (FTE) general support contractor (1920 labor hours) to provide support in the following areas:

• Provide day-to-day support in the effective implementation of the DOE Office of Enforcement regulatory noncompliance monitoring and reporting programs.

• Promote improved understanding of the Department’s safety and security enforcement program and facilitate transparency and consistency in its implementation.

• Act as a focal point to promote effective communications within DOE and its contractors on regulatory compliance matters.

• Identify and openly communicate concerns and adverse trends to DOE and contractor management.

• Communicate noncompliance information to the HFO and DOE Office of Enforcement.

• Maintain awareness of contractor performance that appear to meet the NTS or SSIMS reporting criteria but that the contractor declined to report into those systems.

• Maintain active communication with the HFO enforcement coordinator, DOE Headquarters Program Office enforcement coordinator and the DOE Office of Enforcement before a contract fee reduction or similar contract action is administered because of a safety- or classified information security-related event or issue.

• Collect information and coordinate with DOE and contractor personnel to provide information in support of DOE Office of Enforcement collaboration in evaluating non-compliances reported into NTS and SSIMS.

• Maintain cognizance and coordinate periodic reviews of non-compliances that the contractor is tracking locally.

• Evaluate the verification of proper and timely completion of corrective actions (with the assistance of Facility Representatives and subject matter experts) for non-compliances reported into NTS and (with the assistance of designated security professionals) compliance-related information security items reported into SSIMS. • Coordinate DOE review of contractor effectiveness reviews performed for NTS- reported non-compliances and SSIMS-reported information security non compliances and ensuring appropriate follow-up actions.

• Coordinate DOE entry of verification/validation results into iCAS.

• Coordinate the Field Element’s input to the enforcement process (e.g., preliminary investigation discussions, enforcement conferences, and post-conference deliberations) and support the provision of the DOE Hanford perspective on any proposed enforcement outcome.

• Actively monitor and participate in dialogues between DOE and the contractor in fact finding, investigation, or regulatory program assistance review (RPAR).

• Maintain regular communications and share lessons learned among the DOE enforcement coordinators within their respective organizations (DOE Program Office or Field Element Coordinator).

• Assist with resolving requests for investigation submitted directly to the DOE Office of Enforcement.

• Provide administration and production monitoring of DOE field office actions associated with regulatory noncompliance monitoring and reporting programs.

• Develop and provide enforcement coordination process briefings.

• Assess contractor regulatory noncompliance monitoring and reporting programs.

• Perform active, routine oversight of the contractor’s program for identifying, screening, trending, reporting, correcting non-compliances, and closing noncompliance reports.

Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The Contractor shall ensure that duties are performed in a competent and professional manner. The Contractor employee shall submit a weekly report to the technical monitor addressing work accomplished, and deliverable progress.

MINIMUM QUALIFICATIONS REQUIRED

Contractor personnel shall possess the following minimum qualifications:

• U.S. Citizenship

• Bachelor’s degree in a related field to include, for example, engineering, safety, business administration, quality assurance or information technology.

• Demonstrated ability to professionally and effectively interface and interact with external agencies, government officials and senior level managers.

• Ability to work simultaneously and in a collaborative manner at all levels of the DOE and contractor organizational structures.

• Demonstrated experience providing coordination/facilitation of high-level meetings.

• 10 years’ experience in the implementation of contractor assurance systems Working level experience of the Hanford Site integrated Contractor Assurance System.

• Working level experience of the Price-Anderson Amendments Act (PAAA), DOE’s Enforcement Philosophy, DOE Safety and Security Enforcement Processes and the DOE Noncompliance Tracking System (NTS).

• Working level experience with DOE’s safety and security enforcement rules (i.e., 10 C.F.R. Parts 851, 820, and 824).

• Excellent written and verbal communications skills.

• Proficiency in Microsoft Office Word, Excel, and Power Point.

PREFERRED EXPERIENCE & CAPABILITIES

• Experience in effective implementation of assessment performance, causal analysis and corrective action development and review activities.

• Experience with DOE Order 232.2A, Occurrence Reporting and Processing of Operations Information.

• Experience with the Safeguards and Security Information Management System (SSIMS).

• Familiarity, training and active participation in structured improvement activities.

• Demonstrated ability to develop and present training and briefing material.

OTHER REQUIREMENTS

• Weekly status report emailed to the technical monitor at the end of each week.

• Non- Disclosure/Conflict of Interest form signed by both the general support contractor and authorized contractor representative must be submitted to procurement before any work/support can start.

• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

• Compliance with site specific safety and security requirements, including badging and office protocols.

• The contractor shall maintain proficiencies in the following via periodic training:

o DOE’s Learning Nucleus, HQ-150DE: DOE Safety and Security Enforcement Program Overview

o Annual DOE Safety and Security Enforcement Workshop

LOCATION

Work shall be conducted at the Hanford Field Office and the Hanford Site in Richland, WA. This position may be telework eligible at the discretion of the Technical Monitor (TM) in consultation with the Contracting Officer (CO). If this position is identified as telework eligible, there will be a 30-day waiting period in which 100% in-office support will be expected. The CO may waive the 30-day waiting period requirement if the TM agrees. If in-person support is identified as required for any reason and for any length of time by the TM or CO, the contractor shall report for duty in-person as requested.

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