Job Description

Receptionist / Administrative Assistant

Location: Oak Brook Area

Employment Type: Full-Time (Monday to Friday, 7 AM – 4 PM)

Salary: $16 – $20 per hour (based on experience)

About Our Client

Our client is a dynamic, growth-oriented company located in the Oak Brook area. They prioritize a positive workplace culture and are dedicated to providing exceptional service to their clients. They seek a Receptionist / Administrative Assistant who embodies professionalism, efficiency, and a team-oriented spirit.

Key Responsibilities

Front Desk & Communication

• Serve as the first point of contact for clients and visitors, ensuring a warm and professional welcome.
• Manage a multi-line phone system, directing calls, taking messages, and responding to inquiries promptly and courteously.

Administrative Support

• Assist with scheduling appointments, managing calendars, and coordinating meetings.
• Edit and maintain documents, ensuring accuracy and compliance with company standards.
• Organize and manage files related to employment compliance.

Financial & Office Management

• Track and categorize office expenditures.
• Assist in preparing profit and loss statements and reports to ensure financial compliance.

Onboarding & Team Collaboration

• Oversee the onboarding process for new employees, ensuring all necessary paperwork is completed and filed correctly.
• Work closely with team members across departments to support various projects and initiatives.

Social Media & Marketing Support

• Assist with social media campaigns by creating content, scheduling posts, and analyzing performance metrics.
• Provide creative input for social media strategies and digital marketing initiatives, including graphic design if applicable.

Technical & Problem-Solving Skills

• Perform accurate data entry, ensuring records are up to date.
• Demonstrate initiative in identifying areas for improvement in processes and workflows.
• Learn and adapt to various software programs quickly. Experience with HR software, content management systems, or graphic design tools is a plus.

Qualifications

• Education: High school diploma or equivalent; certifications in office administration or related fields are a plus.
• Experience: Prior experience in a receptionist or administrative role preferred. Experience in a fast-paced environment is highly desirable.
• Technical Skills: Proficient in Microsoft Excel and PowerPoint; familiarity with other Microsoft Office applications (Word, Outlook) is essential. Knowledge of social media platforms and basic graphic design tools (e.g., Canva, Adobe Creative Suite) is an advantage.
• Financial Acumen: Comfortable working with financial statements and managing office expenses.
• Personal Attributes: Detail-oriented, organized, and capable of multitasking. A positive, outgoing personality with strong customer service skills.
• Communication Skills: Excellent verbal and written communication skills to interact effectively with clients, team members, and management.
• Adaptability: Ability to learn new software quickly and adjust to changing priorities in a fast-paced environment.

Why Join Our Team?

• Growth Opportunities: Professional development and career advancement potential.
• Supportive Work Environment: A team that values collaboration, creativity, and a positive culture.
• Competitive Pay: Opportunity for salary increases based on performance.

If you are a motivated individual looking to make a difference in a vibrant company, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience. We look forward to welcoming you to the team!

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