Job Description
Do you enjoy driving projects forward, keeping systems on track, and making sure everyone is set up for success? Do you bring 2+ years of experience supporting top-producing real estate agents, an active CA real estate license, and thrive in fast-paced, dynamic environments? Join Robert Colello, a top-producing agent who built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. In this role, you'll provide concierge-level service to clients, support the team with warmth and professionalism, and take pride in keeping operations running smoothly. If you're energized by meaningful work, enjoy problem-solving on the fly, and like seeing the tangible impact of your efforts, this is the role for you.
The Opportunity
You'll be the right hand and gatekeeper to Robert Colello, keeping operations seamless and helping the business thrive. In this role, you'll manage complex schedules and communications, draft contracts, oversee listings and transactions, coordinate pre-listing activities, and deliver concierge-level service that delights clients.
You'll also take ownership of projects from start to finish-delegating, training, and managing others when needed-while always keeping Robert focused on the highest-value activities. With your proactive communication style, you ask clarifying questions, set expectations, and follow through with precision. You're the one who ensures systems run smoothly, projects stay on track, and clients and colleagues feel supported, even when unexpected surprises arise.
About Robert Colello
Robert has built a thriving business by putting people first-delivering results with integrity, expertise, and a client-focused approach. With decades of experience, he built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. His team, which also includes two dedicated showing specialists, combines deep market knowledge with a seamless sales platform to provide top-tier service. If you're looking for a role where you're valued, trusted, and supported-while being surrounded by professionals who share strong principles-you'll feel right at home here.
What You'll Do
Administrative Leadership: Manage calendars, emails, tasks, and client care with clarity and accountability. Keep SOPs updated and refine systems for efficiency.
Listing Management: Act as project manager from contract to market-oversee vendors, staging, photography, MLS uploads, marketing coordination, and showing schedules.
Transaction Support: Partner with the transaction coordinator to ensure a smooth escrow, manage repair requests, and keep clients updated.
Database Management: Own the CRM and ensure consistent follow-up on referrals and leads.
Team Oversight: Delegate, train, and support vendors or staff as needed, ensuring high standards and smooth operations.
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