Job Description

Payroll Specialist

Overview

The Payroll Specialist is responsible for accurate and timely payroll processing within a manufacturing environment. This role supports hourly and salaried employees, ensures compliance with wage and labor regulations, and partners closely with HR, Finance, and Operations to support plant-level payroll needs.

Key Responsibilities

• Process full-cycle payroll for hourly and salaried employees in a manufacturing setting

• Manage time and attendance data including shifts, overtime, differentials, and meal and rest compliance

• Ensure accurate payroll calculations for bonuses, commissions, and special pay adjustments

• Administer payroll changes including new hires, terminations, promotions, and final pay

• Process payroll across multiple states while ensuring compliance with federal, state, and local regulations

• Handle garnishments, tax withholdings, and benefit deductions accurately

• Reconcile payroll registers and support payroll-related general ledger entries

• Respond to employee payroll inquiries and resolve discrepancies in a timely manner

• Support audits and provide payroll documentation as needed

• Assist with payroll system updates, testing, and process improvements

Qualifications

• Proven experience processing payroll in a manufacturing or production environment

• Strong understanding of hourly payroll, overtime rules, and shift-based work schedules

• Experience with multi-state payroll and compliance requirements

• Familiarity with time and attendance systems

• Proficiency with payroll systems and Microsoft Excel

Preferred Experience

• Experience supporting union payroll or collective bargaining agreements

• Exposure to high-volume payroll environments

• Experience working with ERP or manufacturing payroll systems

  Compensation: ???????70,000-90,000

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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