Job Description

Job Title: Paralegal

Location: Teaneck, NJ

Industry: Manufactured Housing / Real Estate Services

Pay: $75,000 – $85,000 annually

Job Description:

We’re seeking a detail-oriented and proactive Paralegal to support home title processing and legal operations. This role blends administrative coordination, real estate documentation, and compliance management across multiple U.S. states. It's an excellent fit for someone with legal, real estate, or title experience who thrives in a fast-paced, high-responsibility environment.

Key Responsibilities:

Legal Document Management & Title Processing

• Prepare, review, and file legal documents related to title transfers, acquisitions, sales, and abandoned property claims.
• Ensure all title documentation complies with applicable federal, state, and local laws and regulations.
• Investigate and resolve title discrepancies, missing documentation, and legal ownership issues (including VIN corrections and lienholder inquiries).
• Coordinate with attorneys, government agencies, lienholders, buyers, and sellers to obtain, verify, and process necessary legal paperwork.

Regulatory Compliance & Records Management

• Maintain a compliant and organized title and legal records system; audit files regularly to ensure accuracy and legal sufficiency.
• Support abandoned property recovery and legal filings by preparing documentation in accordance with regulatory and procedural guidelines.
• Serve as the liaison between internal stakeholders and regulatory authorities to ensure timely resolution of legal and title issues.

Legal Research & Reporting

• Conduct research and compile documentation to support legal positions and ensure proper titling.
• Utilize Excel (including VLOOKUPs, pivot tables, and data validation) to track title status, prepare legal reports, and identify trends or risk areas.
• Assist management with legal reporting and provide recommendations to improve compliance and document workflows.

Cross-Functional Support & Process Enhancement

• Collaborate with legal counsel, sales, finance, and operations to facilitate smooth and lawful real estate transactions.
• Identify opportunities to streamline legal workflows and enhance compliance practices.
• Act as an internal subject matter expert on legal and title-related matters, offering guidance and issue resolution support.

Qualifications:

• 3+ years of experience in title coordination, paralegal work, legal administration, or real estate documentation
• Ability to resolve title problems, correct VIN discrepancies, and handle abandoned property processes
• Proficiency in Excel, including use of VLOOKUPs, pivot tables, and data validation
• Exceptional organizational skills with the ability to handle multiple open files simultaneously
• Strong research ability to understand legal requirements across multiple states

Additional Details:

• Schedule: Monday–Friday, 9am–5pm (1 day remote, typically Fridays)
• Start Date: ASAP (flexible for candidates needing to provide notice)

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