Job Description

Job Description and Duties

Under the direction of the Inmate Assignment Correctional Lieutenant and the general supervision of the Mailroom Office Services Supervisor I (OSSI) the Office Assistant (General) will process incoming inmate mail, including the searching and routing of mail to the proper housing unit; distribute staff and inter-institutional and intra-institutional mail; maintain an inmate roster reflecting the movement of inmates within the prison; processes priority/certified/registered/legal mail and maintains a each respective mail log; utilizing SOMS/ERMS as needed and other computer programs, to find accurate housing for transferred inmates; ensure mail is re-routed in a timely manner; will act as a responsible representative of the Mail Room in the absence of supervisory staff. 

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Please note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.  It is the applicant’s responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Ability to: Perform clerical work, o rganizational skills,  ability to work well with others in a team,  including ability to spell correctly; Detail oriented, make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance. 

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website,  , and the CalPERS website, 

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at 

Information on the benefits and protections provided to

public employees by the State Civil Service Act can be found

on the CalHR website at 

This webpage is intended to provide general information.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Minimum Qualifications

All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit on the CalHR web site, and type in either the class code or title of the classification for which you are applying.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time, Work at office,

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