Job Description

About the Company

Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.

Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents’ lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.

About the Role

As the Interior Design Project Manager, you will play a crucial role in managing interior design projects within the real estate development and construction sectors. You will oversee complex projects incorporating products from multiple sources, synthesize data into concise reports for management, and utilize advanced skills in Excel and spreadsheet management. Additionally, you will ensure the successful completion of projects, maintain accurate project documentation, coordinate with project teams and external partners, and address any issues promptly to maintain project timelines and client satisfaction.

Responsibilities

• Oversee FF&E and OS&E Projects (both traditional procurement and custom FF&E)
• Liaise with interior designers to confirm final specs
• Manage procurement process: Initial budgets, RFP, Cost Comparison, Issuing of POs & Tracking
• Manage schedule: Identify major milestones & critical dates, tracking of orders, etc.
• Coordinate logistics: high-level coordination, delegation to team, and identify critical tracking
• Review plan sets, renderings, and spec books
• Read plans to conduct take-offs and counts
• Review shop drawings for accuracy, detail, design, and standards
• Coordinate submittal process for shop drawings, finish samples, and CFAs to interior designers
• Liaise with project stakeholders (architects, designers, owners reps, hotel owners) and attend meetings
• Sporadic on-site visits - overseeing installation & build-out
• Collaborate with RFP, Supply Chain, and Field teams throughout the projects
• Report to the department head on general project status, budget status, etc.
• Liaise with the department head and finance team to reconcile and check budgets, foresee cash flow requirements, etc.

Ideal Background

• Minimum 5-7 years work experience in hospitality design and FF&E
• Experience managing complex projects with many moving parts
• Technical/professional training or a two-year degree, a plus if it's an Interior Design degree
• Ability to read and understand construction drawings, furniture spec plans, or other architectural drawings
• Ability to analyze, problem-solve, and make decisions in accordance with company protocol
• Proven organizational skills
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Exceptional written and verbal communication skills
• Willingness to work flexible hours to support the team and meet customer expectations
• Strong interpersonal skills
• Ability to travel for projects and meetings on an occasional basis (15% travel max)

Benefits

• Fully employer-paid benefits (Medical / Dental / Vision / Disability / Life)

• Paid time off and 13 paid holidays

• 401(k) retirement plan

• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)

• Pre-tax commuter benefits

• Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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