Job Description

Executive Assistant (Los Angeles) at HERS Advisors summary:

An Executive Assistant supporting senior legal professionals at a major law firm, responsible for managing complex schedules, coordinating communications, and facilitating travel and billing processes. This role requires independent judgment, advanced organizational skills, and proficiency in Microsoft Office to ensure smooth daily operations. The position is hybrid-based in West Los Angeles and offers competitive compensation within a 7-hour workday structure.

HERS Advisors has partnered with a premier law firm who represents many of the world's largest public and private corporations, asset managers and financial institutions. The firm is looking for a talented Executive Assistant to work in their West Los Angeles, California office (hybrid) . The firm boasts a 7-hour workday and competitive compensation package!
Responsibilities for Executive Assistant:

• Coordinates day-to-day operations of the assigned Partner/s and Associate/s practice using initiative and sound independent judgment
• Screens telephone calls, mail and visitors, maintaining electronic notes, inquires, and status of communications
• Virtual and hybrid meeting scheduling; heavy travel arrangements
• Prepares original letters, memos and other correspondence
• Schedules complex work-related activities
• Facilitates expense reports and bill processing
• Establishes and maintains files and records
• Collaborates with firm Billing Department and clients on the management of billing matters
• Responsible for screening correspondence and maintaining confidential files
• Assists in the preparation of monthly client billing using Matter Analysis Sheets or as otherwise instructed

Requirements for Executive Assistant:

• Some college (Associate's/Bachelor's degree preferred)
• 1+ years of prior work experience as a personal or executive assistant supporting a high-level professional
• Experience maintaining schedules and calendars including facilitating all on-site, virtual and hybrid meetings
• Advanced working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint)
• Proactive, energetic, and hardworking team player

Salary range: 60-110k. If you meet the basic requirements, please email your resume to:
Compensation: 60-110k

Keywords:

executive assistant, legal support, scheduling, travel arrangements, billing coordination, confidential correspondence, Microsoft Office, law firm administration, client billing, hybrid work

Job Tags

Full time, Work experience placement, Work at office,

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