Job Description
Executive Assistant II, F2 Subsidiary Tech at Amazon summary:
The Executive Assistant II supports the Chief Technology Officer of the Fashion Subsidiary Technology team, managing complex calendars, travel arrangements, and organizing events to facilitate seamless operations. This role requires strong organizational skills, discretion with confidential information, and proactive problem-solving in a fast-paced, ambiguous environment. The position fosters close collaboration with senior leaders and teams across Shopbop and Zappos to support business priorities and improve work processes.
The Fashion Subsidiary Technology team is looking for an Executive Assistant to support the Chief Technology Officer. This role will be responsible for understanding both team and wider customer priorities for Fashion Subsidiaries (Shopbop & Zappos), react with appropriate urgency to engage & partner with the right leaders, and proactively facilitate problem solving. A successful candidate in this role will have in interest in understanding how Technology can impact a wide array of customer & internal partner needs. The ideal candidate will be organized, detail-oriented, and demonstrate strong bias for action.
As a Executive Assistant II, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as townhalls meetings and employee engagement activities).
Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
Key job responsibilities
• \tOwnership of calendar management for the CTO. Plan, negotiate, and schedule meetings to accommodate managers and others. Use discretion and judgment to determine priority of meetings.
• \tManage complex travel arrangements and event planning such as offsites or team celebrations. Complete business expense claims promptly and follow up on reimbursements if necessary.
• \tUtilize time management and organizational skills to juggle responsibilities and strategize efficiency and priority. Organize and maintain information that may be sensitive, confidential or technical in nature.
• \tIdentify opportunities to improve work processes to leverage own and department's workload.
• \tCollaborate with other Executive Assistants and business partners on key business events and meetings.
About the team
F2 Subsidiary Tech supports both Zappos and Shopbop, Amazon Fashion subsidiary businesses with teams in Madison, WI, New York, NY, and Las Vegas, NV. F2 Subsidiary Tech teams supports the full breadth of the Zappos/Shopbop businesses, using both Amazon and bespoke systems to deliver innovative solutions that maximize our teams capabilities and Amazon advantage.
BASIC QUALIFICATIONS - 5+ years of senior level leadership support, or 3+ years of Amazon experience
- Experience with executive level calendar management
- Experience with Microsoft Office products and applications
- Experience with domestic or international travel coordination
- High school or equivalent diploma
PREFERRED QUALIFICATIONS - Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Superior attention to detail and ability to meet tight deadlines
- Strong organizational, communication, and interpersonal skills
- High level of judgement, discretion and tact
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
Keywords:
executive assistant, calendar management, travel coordination, event planning, confidential information, organizational skills, process improvement, leadership support, technology support, time management
Job Tags
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