Job Description

Job Description

24 Seven is partnering with a global sportwear client based in Portland, Oregon to help them find an Executive Assistant for this onsite position working 5 days a week in-office. This is a full-time, 12 month contract with likelihood to extend or turn into a full-time opportunity. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, and more.

Ideal Candidate: will have at least 2–4 years of experience supporting senior leaders, strong Microsoft Office skills, and a service-oriented approach to engaging stakeholders.

Role Overview:

Provide a high level of administrative and operational support to VP Brand Marketing Communications, VP DTC Marketing and VP Sports Marketing as well as their teams to ensure efficient management and running of the function on a day-to-day level.

Key Responsibilities:

ADMINISTRATIVE:

• Be the face of the VPs to the broader employee base managing meetings, prioritizing their time, ensuring they are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them
• Manage calendars (set meeting cadence around recurring and ad hoc meetings, manage calendar requests, manage ability of senior leader to have time to work and time to meet)
• Become familiar with leaders’ priorities and KPIs to fully understand which meetings are urgent and of high importance
• Ensure leaders are aware of and prepared for upcoming initiatives by staying on top of deadlines and planning ahead (ex. Performance Standard Reviews, TLU, Calibration)
• Coordinate and execute all travel arrangements and expense reports
• Support SVP EA on larger team meetings and events
• Manage distribution lists and communication groups

OPERATIONAL:

• Partner with SVP EA on meeting support (if athletes, sports teams or agencies are visiting, do we have rooms, product, food, transport etc.)
• Support scheduling broader meeting cadence at direction of the VPs (how often do full teams need to meet, agendas, materials needed)
• Provide ad hoc support to Brand Experience team for key internal events
• Help with IT issues, ordering of supplies, coordination with facilities or other EAs

Key Relationships:

• EA staff for Leadership Team
• Head Office / Project Management
• Brand Experience Team

Qualifications:

• At least 2 to 4 years of experience supporting senior leaders
• Excellent knowledge of Microsoft Office
• High level of service orientation in dealing with internal and external stakeholders/customers
• Project management experience preferred
• Excellent SAP/Concur knowledge preferred
• Excellent PC software skills

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