Job Description

Do you love details, thrive under deadlines, and get energy from creating exceptional experiences? Join one of the most respected organizations in the country, a three-time National Chamber of the Year organization known event excellence.

What You’ll Do

You’ll lead planning, management, and execution for some of the region’s most impactful events and programs, including:

· Chamber Ball

· State of the Region

· Sparkles & Spirits

· Business Golf Classic

· Chamber Restaurant Week

· Conversation & Cocktails

· Executive Connection

· Chamber Young Professionals

· Virtual events and programs

· Small Business Week

· Special community programs

You will also helpplan and support:

· Leadership Hilton Head Island-Bluffton

· Junior Leadership

· Chamber Young Professionals

In this role, you will:

· Build and manage timelines, run-of-shows, budgets, and comprehensive logistics

· Coordinate with venues, vendors, speakers, and partners

· Negotiate event contracts, book venues, manage food and beverage orders, secure AV needs, and ensure the experience meets Chamber quality standards

· Create room layouts and conduct site visits

· Prepare event materials including nametags, packets, gift bags, registration lists, seating cards, and scripts

· Gather, catalog, and archive event information

· Work closely with the Communications team on marketing, invitations, RSVPs, and event collateral

· Collaborate with Accounting on invoicing and financial tracking

· Manage on-site production and post-event closeout

· Serve as the liaison to the Board of Regents for Leadership programs

· Support applicant interviews, class selection, meeting logistics, transportation, agendas, and budgeting

· Envision and develop new ideas to continually elevate Chamber events

· Represent the Chamber with professionalism, warmth, and an unwavering commitment to exceptional service

· Leverage working knowledge of AI platforms to streamline planning, communication, and project management

· Any other projects assigned by the CEO

You must be able to anticipate needs, set priorities, juggle multiple deadlines, and work evenings or weekends based on the event schedule. Achieving and surpassing financial objectives for each event is a key part of success in this role.

Who You Are

· Exceptionally detail-oriented

· A strong multitasker who thrives in a fast-moving environment

· Warm, polished, and confident engaging with business leaders and community partners

· A skilled relationship builder with excellent communication and follow-through

· Experienced in events, hospitality, project, or program management (3–5 years preferred)

· Calm under pressure and adaptable in dynamic environments

· A collaborative, positive, team-focused professional

· Comfortable using AI tools to enhance productivity and creativity

· Demonstrates initiative, organization, and a commitment to outstanding customer service

About the Chamber

We’re a high-performing, collaborative, mission-driven team that believes in excellence and community impact. We offer:

· Competitive salary

· Health, vision, and dental benefits

· PTO

· Retirement plan

· Supportive culture where great work is valued

· Opportunities to shape community events that make a regional impact

· A chance to be part of a 5-star accredited, nationally recognized organization

How You’ll Be Measured

Your performance will be evaluated on an ongoing basis by the VP of Communications, with a focus on excellence in event execution, financial stewardship, collaboration, professionalism, and continuous improvement.

How to Apply

Submit your resume and a brief cover letter to jobs@hiltonheadisland.org

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