Job Description

Event Planner

The Events team is hiring for an Event Planner. The Event Planner is responsible for planning, coordinating, and executing corporate events that align with Cboe's strategic goals and deliver meaningful experiences for internal and external audiences. This role collaborates with business units to define event objectives, coordinates logistics across venues, and ensures high standards of hospitality and professionalism. Events may be held onsite or offsite, and the planner will serve as a key point of contact throughout the event lifecycle.

Responsibilities include:

• Plan and execute corporate events, including meetings, conferences, and special functions.
• Collaborate with internal stakeholders to define event goals, target audiences, and success metrics.
• Manage logistics including venue selection, vendor coordination, catering, transportation, and staffing.
• Build and maintain event registration websites; manage attendee data and reporting.
• Develop and maintain relationships with vendors, sponsors, and service providers.
• Ensure consistent hospitality standards across all events.
• Prepare event proposals, budgets, and post-event reports.
• Serve as on-site host, ensuring smooth execution and guest satisfaction.
• Coordinate post-event activities including budget reconciliation, communications, and survey distribution.
• Analyze feedback to identify trends and opportunities for improvement.
• Maintain alignment with Cboe's mission, values, and business objectives.
• Travel occasionally for events, training, or inter-office coordination.
• Track and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Identify and mitigate risks associated with event planning and execution.
• Ensure vendor compliance with contracts, insurance requirements, and company policies.
• Incorporate sustainability practices into event planning, such as waste reduction and eco-friendly materials.
• Conduct post-event analytics to evaluate success metrics and ROI.
• Maintain detailed documentation of event plans, contracts, and communications for future reference.

Desired Qualifications/Experience/Certification/Education (in Order Of Importance):

• Minimum of 2 years of experience in event planning or coordinating corporate events, meetings, or weddings.
• Proven ability to manage multiple priorities while maintaining professionalism and customer service.
• Strong organizational skills and attention to detail.
• Comfortable working independently and collaboratively.
• Flexible schedule, including availability for evenings, weekends, and travel.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office (Word, Excel, OneNote) and event planning tools (e.g., banquet event orders, floor plans).
• Experience with property management and online registration software.
• Bachelor's degree or equivalent experience.
• Valid driver's license and clean driving record.

Physical Requirements (specific to the role):

• Ability to work effectively in both an indoor and outdoor work environment for 40+ hours per week (including sitting, standing, and working on a computer for extended periods of time).
• Ability to communicate effectively in a collaborative work environment utilizing various technologies such as: telephone, computer, web, voice, teleconferencing, e-mail, etc.
• Ability to work a flexible schedule, including evenings and weekends.
• Ability to travel as required.
• Ability to remain on feet, standing our walking, for the majority of the work day.
• Ability to maintain movement, including bending, lifting, and carrying up to a minimum of 35 lbs.
• Ability to operate an automobile within the parameters of the driving policy.

Benefits and perks include:

• Fair and competitive salary and incentive compensation packages with an upside for overachievement
• Generous paid time off, including vacation, personal days, sick days and annual community service days
• Flexible, hybrid work environment, where you choose where and how you work
• Health, dental and vision benefits, including access to telemedicine and mental health services
• 2:1 401(k) match, up to 8% match immediately upon hire
• Discounted Employee Stock Purchase Plan
• Tax Savings Accounts for health, dependent and transportation
• Employee referral bonus program
• Volunteer opportunities to help you give back to your communities
• Complimentary lunch, snacks and coffee in any Cboe office
• Paid Tuition assistance and education opportunities
• Generous charitable giving company match
• Paid parental leave and fertility benefits
• On-site gyms and discounts to other fitness centers

More About Cboe Global Markets

We're reimagining the future of the workplace by focusing on what matters most, our people. Our journey is an inclusive one. We're investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed. We celebrate the diversity in our communities, inside and out, and welcome new perspectives with equity, inclusion and belonging.

We work with purpose, solving problems with ingenuity, collaboration, and a lot of passion. We're an engaged and excited team connecting markets across borders and embracing growth in all its forms to achieve incredible outcomes.

Equal Employment Opportunity

We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status.

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