Job Description

Montana State University Billings

Montana State University Billings is a preferred employer in the region. The following are reasons why you should join our team:

• Work-life balance
• Holidays-10 paid holidays per year and 1 Floating Holiday
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable
• Visit MUS Benefits to learn more about our benefit package including Medical, Vision, and Dental, Life Insurance and Long Term Disability are incorporated into our benefits, Learn more about our retirement benefits at MUS Retirement
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

The Equipment and Facilities Manager - Rental Event Coordinator

Serves as a member of the Recreational Activities staff. This position promotes and advances the mission and goals of the Recreation department in support of the mission of Montana State University Billings. This includes but is not limited to the operational oversight of rental events hosted in the PE Building (i.e., main gym, lower gym, fitness center, weight room, softball complex).

Duties and Responsibilities:

• Event Execution: Oversee event set-up, clean up, on-site management, and coordinate all aspects of event execution.
• Client Relations: Serve as the primary point of contact for rental logistics, maintain client relationships, and ensure satisfaction.
• Vendor Management: Help manage relationships with vendors for event needs.
• Staff Management: Hire, train, and secure event supervisors for various events.
• Other duties as assigned by the Director of Intercollegiate Athletics and the Director of Recreation (if applicable).

Qualities:

• Strong organizational skills: Manage multiple tasks and deadlines.
• Excellent communication skills: Interact effectively with clients, vendors, and staff.
• Problem-solving skills: Address unexpected issues that may arise during events.
• Time management skills: Meet deadlines and manage event schedules effectively.
• Customer service skills: Ensure client satisfaction and maintain positive relationships.
• Knowledge of event planning and logistics: Understand event set-up, venue requirements, and event operations.
• Ability to work some evenings and weekends.

Physical Demands:

• Ability to set up equipment for facility rental events. This will include but not limited to the ability bending over, reach overhead, or kneel to lift equipment of to 75lbs.
• Ability to walk and supervise sport or other activities and events.
• Ability to move and set up common event equipment.
• Must be available to work some evenings and weekends.

Education Required: High School Diploma or GED and two (2) years of experience as an event manager; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Experience Required: Up to five (5) years of progressive experience working sporting events. Two (2) years of event management experience. Experience working with university students. Experience in scheduling and event management. Experience working with community groups. Ability to problem solve and resolve conflict, and the desire to adapt to change.

Demonstrated excellent communication skills, both oral and written. Demonstrated leadership, organizational, decision-making, and conflict resolution abilities.

Education Preferred: Bachelors degree in Health & Human Performance, Physical Education, Recreation Management, Sports Management or related field. Up to date CPR/AED Certification.

Experience Preferred: Two (2) years supervisory experience.

Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.

Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website:

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