Job Description

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism. Under the executive direction of the Agency Chief Contracting Officer with wide latitude for independent judgment, action and initiative, the Deputy Agency Chief Contracting Officer is responsible for the development of new procurement initiatives for DOP program areas and the initiation process of all solicitation activity of the Agency’s procurement portfolio. The selected candidate will be expected to be efficient in performing tasks in the Financial Management System (FMS), and Procurement and Sourcing Solution Portal (PASSPort). Participate and collaborate with the Agency Chief Contracting Officer (ACCO) to formulate and implement procurement policies, procedures, strategies and goals. Implement internal departmental policies and procedures that supports the efficient operation of the division which include all Requests for Proposals (RFPs) and Competitive Sealed Bids (CSBs) for standard services, professional services and human/client services, negotiated acquisitions, demonstration projects, required method procurements, required source procurements and small purchases. The Department of Probation is recruiting for one (1) Administrative Procurement Analyst NM 2 to function as Deputy Agency Chief Contracting Officer who will: Work with executive staff at the Mayor’s Office of Contract Services (MOCS), Comptroller’s Office, and the Office of Management and Budget (OMB); DOP Program Executives, and DOP Chief Executive Staff, in the development of procurement strategies and policy for the solicitation of new and on-going Agency initiatives, programs and services to address the needs of New Yorkers. Develop policy and directs the solicitation process through the appropriate procurement method per the Procurement Policy Board (PPB) rules and NYC Charter, for efficient vendor selection, contract registration and service implementation. Oversee the development and coordination of procurement plans for DSS program areas for the fiscal year, to develop and define service specifications and procurement processing initiations. Determine and recommend alternative/supplemental, procurement methods to the Competitive Seal Bids (CSB), or Request for Proposals (RFP) method, for more appropriate service implementation where needed. Evaluate and assess program area’s request for special case determinations, including but not limited to negotiated acquisitions and sole sources purchases. Make recommendation to the ACCO on special case determinations. Oversee the review and progress of solicitation processing, applying delegated approval authority on behalf of the ACCO as needed, especially when atypical processing procedures are required to accelerate processing for expedited service implementation. Ensure such processing is in accordance with the PPB rules and City Charter. Perform as the primary representative of the Office of Contracts to internal DOP offices, such as the Commercial Law Unit of the DOP Office of Legal Affairs and the DOP Office of Budget Administration, and oversight agencies, such as the Office of Management and Budget (OMB) to address any administrative needs in these circumstances. Evaluate and establish precedents/policy for the determination of qualifications of recommended RFP Committee Members submitted by Agency Program Areas. Makes recommendation to ACCO for Committee participation. Determine and implement policies regarding selection procedures of professional consultants and human service vendors. Serve as an adjunct representative for the Office of Contracts on behalf of the ACCO at high level meetings and public forums within and outside of the Agency, such as pre-proposal conference and bid openings. Provide formal responses to address any issues related to procurement initiatives and solicitations. Provide strategic direction to the Office of Contracts staff, program areas and external agencies on the selection process of all agency procurements, including special projects and prioritized Commissioner and/or City Hall initiatives. Ensure programmatic needs are met and comply with applicable rules, statutes and laws. Implement and oversee Commissioner’s Declarations of Emergencies. Ensure the solicitation process is completed within an abbreviated timeline. Direct the assessment of preliminary goal setting for the Minority/Women-owned Business Enterprises (M/WBE) Program with regards to solicitations and procurements subject to Local Law 1. Make determination on whether goals are to be disaggregated to meet Mayoral policies and to maximize M/WBE utilization. Perform special projects and assignments as delegated by the ACCO. Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Preferred Skills Ability to work under pressure and meet deadlines. Strong knowledge of the Procurement and Sourcing Solutions Portal (PASSPort) system, the Financial Management System (FMS) in order to retrieve and compile data into reports as required. Strong interpersonal skills which allow for effective direct communications with DOP officials, agency staff and oversight agencies to which the office relates. Strong knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process. Excellent analytical ability & research skills. Possess problem solving, prevention and resolution skills. Proficient writing and computer skills. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at . Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr City of New York

Job Tags

Full time, Contract work, Work at office, Local area, Trial period,

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