Job Description
DUTIES AND RESPONSIBILITIES: Maintain accounts receivable & accounts payable, payroll, payroll records, bank deposits, daily census record & reports and monthly, quarterly & annual reports as documentation for cost reimbursement reports. Perform all accounting functions of the facility in accordance with current acceptable accounting & cost reimbursement principles relating to long-term care.
The person holding this position is delegated the responsibility for carrying out the assigned duties & responsibilities in accordance with current existing federal & state regulations and established company policies & procedures.
FUNCTIONS: - Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals prepare and make bank deposits, etc.
- Process accounts payable including distributing invoices to department heads for review and approval, entering invoices into the accounts payable software and printing checks for payment.
- Maintain the general ledger to include the coding of invoices with correct G/L expense account numbers, account reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
- Process payroll.
- Prepare & bill appropriate paying agencies (Private, Medicare, Medicaid, Private Insurance & Veterans Administration) etc.
- Monitor & collect accounts receivables. Report delinquent accounts to the administrator & handle collections as directed.
- Reconcile the resident trust bank statement.
- Participate in departmental meetings.
- Review & check work and make necessary adjustments/corrections as required or that may become necessary.
- Ensure that resident funds are maintained in accordance with current federal & state guidelines.
- Provide each resident/responsible party with a quarterly accounting of his/her funds managed by the facility.
- Deal effectively with public, staff, residents, families and co-workers.
- Operate office equipment such as adding machines, calculators, computers, typewriters, copy machines, telephone systems and intercommunication systems.
- Be informed regarding current employee laws, rules and regulations such as minimum wage & EEOC.
- Answer telephone; determine nature of the call and direct call to appropriate individual or department. Give directions/information to visitors, guests, residents, sales representatives, etc.
- Communicate with supplier/vendor concerning errors or questions about invoices.
- Assure that an adequate supply of accounting supplies and equipment is on hand to meet day-to-day operational needs of the facility.
- Handles resident billing questions, as needed.
- Attends meetings as requested by Administration, i.e., Safety and Stand Up.
- Oversees census reports and produces reports as requested.
- Assists with Cost Report data as needed.
- Timely submission of minimum data set (MDS) for all residents.
- Perform related duties as assigned or as the situation dictates.
QUALIFICATIONS: - Education : High School diploma required, college preferred.
- Experience: At least two full years of office experience, preferably 3-5 years.
- Other: Maintain professional, friendly and caring attitude; support staff & administrator; be aware of potential problems.
Job Tags
Minimum wage, Full time,