Job Description

Executive Assistant (GovCon)

Reston, VA

MUST:

5+ years Administrative Assistant experience required

5 years supporting senior-level executives (CEO/VP/COO)

5 years' experience managing multiple individuals' calendars; responding to and/or initiating meeting requests

5 years using PowerPoint, Taking Minutes, Using SharePoint sites for document storage and collaboration

Excellent skills in communication, documentation, organization, and multi-tasking

Bachelor's Degree or background in English is nice to have

DUTIES:

Greeting all visitors entering the Front Office's area, providing initial information, as appropriate;

Managing multiple individuals' calendars; CEO, COO and VP

Responding to and/or initiating meeting requests;

Coordinating and arranging logistics with visitors, to include building access and escorting

Helping with Meeting Prep, building power points, creating briefs, docs, etc.

Coordinating and scheduling meetings, presentations, briefings, etc., between the customer's office and other offices across the Bureau and providing recommended dates, times, locations;

Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;

Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;

Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office's senior leadership;

Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;

Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;

Coordinating, organizing, and documenting administrative process improvements;

Assisting with the planning, preparations, and execution of office social activities, team-building events, vacation parties, etc.

Representing the customer in all interactions with visitors, government employees, etc.;

Other general administrative tasks, as assigned.

#INDPRO

Progression Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability.

Job Tags

Permanent employment,

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