Job Description

Administrative Assistant - Event Coordination Experience Required!

Restaurant Equipment Supplier

$22.00-$25.00 per hour

Temp to Hire

Monday-Friday, 8:00am-5:00pm

Columbus, Ohio (onsite)

The Administrative Assistant is key in planning and organizing business activities such as weekly associate engagements, milestone celebrations, and special projects. Working closely with the Executive Assistant, this position handles day-to-day office responsibilities, event coordination, and cross-departmental collaboration in a dynamic environment.

What you’ll be doing:

• Organize and execute weekly associate engagements, milestone celebrations, and special projects, collaborating with cross-functional departments
• Support the Executive Assistant with corporate activities such as All-In Week, leadership meetings, and client visits
• Manage event calendars, budgets, seating charts, team rosters, and office supply inventory, reporting needs to relevant departments
• Provide daily support by answering phone calls, and emails, and directing inquiries appropriately
• Develop and distribute corporate communications for associate engagement and milestone events
• Receive and manage Frog Nominations through Surprise & Delight, maintaining nomination records
• Assist with problem-solving and prioritizing tasks in a fast-paced, dynamic environment across office, manufacturing, and warehouse departments
• Perform additional tasks as needed to support the Executive Assistant and ensure smooth operations across the company

Who we’re looking for:

• Minimum associate's degree
• 1-2 years of related experience or training
• Availability to come in early potentially once a month around 6:30a
• Ability to use MS Office Suite, including Outlook, Word, Excel, and PowerPoint
• Technical ability to learn and use a variety of software programs, proficient calendar management skills
• Knowledge of project management processes to successfully organize and execute plans
• Communicates well with others, speaks and writes clearly, and asks for and offers help when needed
• Resolves questions and concerns in a professional manner and maintains confidentiality
• Detail-oriented and meets quality standards while demonstrating accuracy and thoroughness
• Organized, completes work promptly and can prioritize and meet deadlines
• Problem-solver, gathers and analyzes information skillfully and generates suggestions for improving work
• Capable of working independently and as a member of a team and contributing to building a positive team spirit

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