Job Description

Tittle: Administrative Assistant ( Events )

Job id: HUJP00010348

Duration: 03 months

Location: Cambridge/Boston, MA

Pay Rate : $24/ hr on W2

Duration: About 3 months See Additional Job Details* Must be local to the Cambridge/Boston, MA area.

Must be able to work in-person at the Strategic Data Project office (50 Church Street, Cambridge, MA) in the weeks and days, (approximately April 1 – May 2, 2025) leading up to the event on May 8–9, 2025. Will be required to work in-person during the event at the Hilton Boston Park Plaza Hotel (50 Park Plaza, Boston, MA 02116) the week of May 5–9, 2025.

Position Job Description:

The SDP Network Engagement Program Assistant temporary employee will support the planning and execution of the SDP Annual Convening to be held in Boston, MA, May 8–9, 2025.

The role will include:

Event & Meeting Coordination: Manage attendee lists, assist with event website (Sched) and assist with event logistics (e.g. proofreading food and beverage orders, cross checking registration lists).

Email & Calendar Management: Organize inboxes, respond to inquiries, and schedule meetings/calendar holds.

Document Preparation & Organization: Assist with drafting, formatting, proofreading and organizing key documents and materials for the Convening.

Data Entry & Tracking: Maintain spreadsheets and update attendee lists

General Administrative Support: Perform additional tasks as needed to keep planning and execution on track (e.g. checking RASCI/Asana to make sure we are on track).

Tracking attendee lists, dietary restrictions, extenuating travel and hotel stay circumstances

Developing event collateral and copyediting materials to be published

Printing and organizing hard copy materials for the event

Ordering materials and tracking their shipment and arrival

Some travel booking and finance processing for Strategic Data Project affiliates attending the SDP Annual Convening to be held in Boston, MA, May 8–9, 2025.

The role will require :

Strong customer service skills

Microsoft Office fluency

Experience with Excel spreadsheets

Strong attention to detail

Ability to work fully remotely, as well as in-person as stipulated above, and manage time independently

Must have own computer and strong internet connection

Experience in processing corporate card charges/finance preferred

Experience in booking travel, including flight booking preferred

Previous administrative or event coordination experience required.

Must be resourceful and have strong discernment with respect to handling routine vs. nuanced tasks

Strong organizational, calendar management, data entry/maintenance and customer service/phone skills

Ability to thrive in a deadline-driven environment.

Experience with Sched (or any other event management site/Whova) Calendly, Canva, MS SharePoint, Adobe Professional, Asana and other project management tools.

Ability to work independently with minimal supervision.

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