Tittle: Administrative Assistant ( Events )
Job id: HUJP00010348
Duration: 03 months
Location: Cambridge/Boston, MA
Pay Rate : $24/ hr on W2
Duration: About 3 months See Additional Job Details* Must be local to the Cambridge/Boston, MA area.
Must be able to work in-person at the Strategic Data Project office (50 Church Street, Cambridge, MA) in the weeks and days, (approximately April 1 – May 2, 2025) leading up to the event on May 8–9, 2025. Will be required to work in-person during the event at the Hilton Boston Park Plaza Hotel (50 Park Plaza, Boston, MA 02116) the week of May 5–9, 2025.
Position Job Description:
The SDP Network Engagement Program Assistant temporary employee will support the planning and execution of the SDP Annual Convening to be held in Boston, MA, May 8–9, 2025.
The role will include:
Event & Meeting Coordination: Manage attendee lists, assist with event website (Sched) and assist with event logistics (e.g. proofreading food and beverage orders, cross checking registration lists).
Email & Calendar Management: Organize inboxes, respond to inquiries, and schedule meetings/calendar holds.
Document Preparation & Organization: Assist with drafting, formatting, proofreading and organizing key documents and materials for the Convening.
Data Entry & Tracking: Maintain spreadsheets and update attendee lists
General Administrative Support: Perform additional tasks as needed to keep planning and execution on track (e.g. checking RASCI/Asana to make sure we are on track).
Tracking attendee lists, dietary restrictions, extenuating travel and hotel stay circumstances
Developing event collateral and copyediting materials to be published
Printing and organizing hard copy materials for the event
Ordering materials and tracking their shipment and arrival
Some travel booking and finance processing for Strategic Data Project affiliates attending the SDP Annual Convening to be held in Boston, MA, May 8–9, 2025.
The role will require :
Strong customer service skills
Microsoft Office fluency
Experience with Excel spreadsheets
Strong attention to detail
Ability to work fully remotely, as well as in-person as stipulated above, and manage time independently
Must have own computer and strong internet connection
Experience in processing corporate card charges/finance preferred
Experience in booking travel, including flight booking preferred
Previous administrative or event coordination experience required.
Must be resourceful and have strong discernment with respect to handling routine vs. nuanced tasks
Strong organizational, calendar management, data entry/maintenance and customer service/phone skills
Ability to thrive in a deadline-driven environment.
Experience with Sched (or any other event management site/Whova) Calendly, Canva, MS SharePoint, Adobe Professional, Asana and other project management tools.
Ability to work independently with minimal supervision.
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