Administrative Assistant Job at Planet Pharma, Exton, PA

OTZmZG5MZlJuWlZYZmsyV2oxN1NVL0N6Z0E9PQ==
  • Planet Pharma
  • Exton, PA

Job Description

Administrative Assistant

Exton, PA

12 month contract

The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.

Job Description:

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions:

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

• Calendar management and coordination of meetings

• Coordinate domestic as well as international travel arrangements for the department

• Process Invoices and prepare expense reports

• Assist with ad hoc projects under general guidance from the manager

• Provide support to other members of the department as needed

• Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),

• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.

• Issues control badges as required, records visitors' arrivals and departures.

• Ensure the vendors complete the safety and GMP training when needed and maintain the records.

• Answer incoming calls and route accordingly. Maintain updated phone list with changes.

• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements:

• 3 to 5 years of experience of administrative skills

• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook

• Must be a self-starter with the ability to multi-task

• Flexibility to accommodate rapidly changing priorities and deadlines.

• High level of accuracy and attention to detail

• Strong verbal and written communication skills

• Strong customer service skills

Job Tags

Contract work,

Similar Jobs

SynergisticIT

Junior Java / devops Engineer Job at SynergisticIT

 ...recent grads in Mathematics, Statistics , Computer Science or Engineering or candidates with gaps in their career or people wanting to switch...  ...your journey!Preferred SKILLS For Java /Full stack/Devops PositionsAssociate or Bachelors degree or Masters degree in Computer... 

Neptune Construction Group LLC

Social Media Content Creator Job at Neptune Construction Group LLC

 ...Job Description Part-Time Social Media Content Creator Position Overview Neptune is looking for a part-time Social Media Content Creator to help build our online presence and support basic marketing tasks. This role focuses on creating simple content, posting... 

TLC Nursing

Travel Social Worker Medical Social Worker Job Job at TLC Nursing

Step into a pivotal role as a Medical Social Worker in Georgia, where every client interaction becomes a catalyst for better health outcomes, stronger families, and collaborative care that honors dignity and autonomy. This dedicated opportunity invites experienced social... 

Enterprise Properties Inc

Project Manager Intern Job at Enterprise Properties Inc

 ...full range understanding of our companies, product, positions, and production processes. We...  ...all roles within the production plant. Interns will be required to participate in General...  ...are utilized, engineering details, Project Manager meetings, Sales Meetings and production... 

EŌS Fitness

Certified Personal Trainer Job at EŌS Fitness

 ...practitioners. To achieve this purpose, our Core Values are: Take Personal Responsibility, Be Optimistic & Have Fun, Learn & Grow, Be A...  ...fitness in every one of our members. We are currently seeking trainers who can effectively enhance the quality of life of their entire...