Job Description

Japanese Pharmaceutical agency is looking for a **** Japanese/English Bilingual**** administrative assistant

Responsibilities

The administrative assistant will handle general office duties in coordination with the administrative officer from Tokyo, including:

• Handling phone calls and inquiries
• Scheduling meetings and managing the director’s calendar
• Welcoming and assisting visitors
• Managing incoming and outgoing documents, filing records
• Assisting with procurement procedures (including travel expense processing)
• Receiving and distributing mail and packages
• Managing accounting data and liaising with U.S.-based accounting firms
• Preparing and organizing meeting venues (including external conference rooms)
• Performing simple translation tasks
• Other general administrative and accounting duties as needed

Requirements

• Japanese-Native or JLPT N1 level and English - Business level
• Competence in MS Word, Excel, and PowerPoint
• Willingness to handle various administrative tasks, including document organization, data entry, and basic translation
• Strong interpersonal and communication skills with a proactive attitude
• Commitment to confidentiality regarding non-public information handled in the office

Hourly Wage: $30

Working Hours: 9:30 AM – 3:30 PM (Lunch Break: 12:00 PM – 1:00 PM) 25h/week

Work Schedule: Monday to Friday

Remote Work: Up to 2 days per week after gaining proficiency in tasks

Holidays: Agency's designated holidays

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